1.0 PURPOSE
1.1 This standard operating procedure outlines the method for the purchasing.
2.0 SCOPE
2.1 It is applicable in Purchase Department.
3.0 RESPONSIBILITY
3.1 Warehouse Officer
3.2 Purchase Officer
4.0 PROCEDURE
Ø For some types of materials (like excipients, shippers etc.) purchase order is raised by the department and approved from director and sent to the supplier directly.
Ø For purchase of machinery purchased order is raised against already approved quotations and sent to the supplier.
Ø For printed packing materials like cartons, labels and leaflets etc; demand is sent to Executive Director in the form of printing order through general admin. Executive Director decides which printer will print the packing material.
Ø Sectional Incharge raises the purchase demand on triplicate purchase demand book (QR / CW / 003 / 01) for miscellaneous item.
Ø Head of the department verifies the demand.
Ø Director approves the demand.
Ø Purchaser goes to the market and purchases the materials and goods from already approved suppliers.
Ø Raw Material ware house officer receives the materials & goods and sends request to Q.C. for testing of raw materials & packing materials and prepares GRR(QR / RMS / 004 / 01).
Ø Miscellaneous items are physically checked by the warehouse officer.
Ø Warehouse Officer issues the materials to relevant departments on indent book (QR / CW / 012 / 01) and packing material requisition book(QR / PN / 017 / 01) and raw material requisition book (QR / PN / 022 / 01).
