1.0 PURPOSE
1.1 This standard operating procedure outlines the method for the dispensing and issuance of approved raw material requested for processing by the production department on relevant manufacturing orders.
2.0 SCOPE
2.1 It is applicable in Warehouse Department.
3.0 RESPONSIBILITY
3.1 Warehouse Incharge
3.2 Warehouse Officer
3.3 Production Officer
3.4 Quality Control Officer
4.0 PROCEDURE
Ø Before commencing the dispensing, check that:
1 Dispensing area is clean.
v Dispensing table is clean.
v No raw materials of the previous weighing are lying in the dispensing area.
v The weighing balance is clean and calibrated. (The calibration should be properly recorded on the weighing balance calibration sheet attached to the balance).
v The weighing accessories i.e. scoops spatulas are properly cleaned.
v The protective garments i.e. gloves and face masks are available and the personnel engaged in dispensing and checking is wearing them.
v The rubber gloves are provided for the dispensing of potent drugs.
v The required relative humidity is present and a daily record is being maintained.
v Only one raw material is brought at one time for dispensing.
v The spillages are removed at once and the exhaust system is properly working.
Ø The Bin cards should be properly maintained for all raw materials and FIFO policy should not be disturbed at any time.
Ø The dispensing should be done by the warehouse officer or his designate for proper and accurate dispensing a cross check system of the weighed / dispensed materials is made and recorded.
Ø The dispensing should only be done after thorough checking of the manufacturing order for the Product’s name, Code No. M.O. No. Batch No., Batch Size and Date.
Ø The dispensing of any raw material should not be made prior to checking the condition of the container; the Q.C. released label and revalidation date as well as the properly maintained warehouse label or tag. Every container must be resealed like original after dispensing.
Ø The raw materials must be weighed very carefully on a balance of appropriate accuracy in appropriate containers after checking their tare weights.
Ø Each raw material must be checked for its physical appearance order and presence of any foreign substance or particles. If the appearance is doubtful or it contains extraneous material or particles it should not be issued for processing but should be immediately quarantined and referred to the Quality Control Department for re-checking.
Ø The raw material must be issued against the Lot No. or A. No. any material of two different lots should be weighted separately and issued in separate should area be recorded on the manufacturing order.
Ø After completing the dispensing of every individual item the issued Qty. a Lot No., weighed by and checked by columns of the manufactured order must be properly initialed.
Ø All raw materials issued against any manufacturing order must be kept separately in an area un-accessible to the unauthorized personnel or under lock and key.
